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HUMAN RESOURCE ASSISTANT

Title HUMAN RESOURCE ASSISTANT
Salary $12 – $15
Location Tyler Administration Office
Job Information

Summary

 

Performs administrative tasks to support the Human Resource Function.

 

Essential Duties and Responsibilities include the following.

 

  • Input employee maintenance information into the payroll system such as personal data, compensation, benefits, tax data, transfers, status changes, and termination date and reason.

 

  • Serve as backup for payroll processing.

 

  • Process background checks and drug testing for all new hires.

 

  • Perform all new hire orientations.

 

  • Examine employee records to answer inquiries and provides information to authorized persons.

 

  • Compile data from payroll database or other sources and prepares reports.

 

  • Process all Leave of Absence, FMLA and Short Term Disability requests.

 

  • Compile and maintain records for use in employee benefits administration utilizing provider on-line systems, including additions and terminations. Benefits include group health, dental, life insurance, short term disability and 403(b) retirement.

 

  • Audit all employee benefit billings.

 

  • Process all required COBRA documentation.

 

  • Maintain personnel files, I-9 files, medical files, and OSHA training files.

 

  • Prepares miscellaneous employee communications and memos.

 

  • Serve on the Safety Committee.

 

  • Assist the Executive Director as needed.

 

  • Other duties as required.

 

 

Supervisory Responsibilities

 

This job has no supervisory responsibilities.

 

Competencies

 

To perform the job successfully, an individual should demonstrate the following competencies:

 

Design – Generates creative solutions; Uses feedback to modify designs; Demonstrates attention to detail.

 

Problem Solving – Identifies and resolves problems in a timely manner; Develops alternative solutions; Uses reason even when dealing with emotional topics.

 

Technical Skills – Strives to continuously build knowledge and skills.

 

Customer (Employee) Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

 

Interpersonal Skills – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.

 

Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

 

Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

 

Teamwork – Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit.

 

Diversity – Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment.

 

Ethics – Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

 

Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values.

 

Judgment – Includes appropriate people in the decision-making process.

 

Motivation – Demonstrates persistence and overcomes obstacles.

 

Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently.

 

 

Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

 

Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

 

Quantity – Meets productivity standards; Completes work in a timely manner; Strives to increase productivity; Works quickly.

 

Safety and Security – Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly.

 

Adaptability – Adapts to changes in the work environment; Manages competing demands; Able to deal with frequent change, delays, or unexpected events.

 

Attendance/Punctuality – Is consistently at work and on time.

 

Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies the appropriate person with an alternate plan.

 

Initiative – Volunteers readily; Asks for and offers help when needed.

 

Innovation – Generates suggestions for improving work.

 

Qualifications

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

 

Education and/or Experience

 

One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

 

 

Language Skills

 

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of an organization.

 

 

Mathematical Skills

 

Ability to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute percentages.

 

 

Reasoning Ability

 

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

 

 

Computer Skills

 

To perform this job successfully, an individual should have knowledge of Microsoft Explorer Internet software; MAS 90 Payroll systems; Excel Spreadsheet software and Microsoft Office Word Processing software.

 

 

Physical Demands

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

 

 

Work Environment

 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The noise level in the work environment is usually moderate.

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